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Office Administrator

Outreach to Asia nationals
Winchester, Virginia, United States

Date Posted: 01/04/2018
Categories: Administrative
Job Type: Part-Time

Job Description:

Role and Purpose:


The Office Administrator provides administrative support to the Executive Director, as well as support for facility, financial and administrative functions.


Essential Responsibilities:

  • Operational/Financial Administrative Duties

?        Assist Office and Executive Director with various administrative tasks, including calendar, correspondence and organizational duties.

?        Assist Finance staff with various administrative projects in the areas of HR, accounting, budgeting and reporting, input daily donations.

?        Coordinate and manage OTAN/BTW programs and events.

?        Set up and manage OTAN annual events.

?        Facility Management, work with vendors to maintain OTAN/BTW office and grounds.

?        Maintain OTAN/BTW Calendar and coordinate with BTW office staff.

?        Update and maintain OTAN event calendars including website.

?        Provide weekly calendar updates to facility manager and staff.

?        Provide monthly calendar updates to Staff as needed.

?        Track OTAN compound resource needs and use.

  • CRM Administrative Duties

?        Responsible for data entry into CRM systems.

?        Serve as primary CRM Administrator for database structure (set up ministries, activities, schedules, users, check-in, etc.).

?        Create, document and train users on CRM best practices.

?        Duplicate CRM systems check.

?        Periodic CRM data clean up.

  • General office and Administrative duties
  • .
  • Minimum Requirements:

    • The equivalent of 3 years work experience in administrative or supportive role.
    • Proficiency in Microsoft Word and Excel (v 2010 or higher).
    • Typing 50+ wpm, excellent proofreader, and attention to detail with respect to outgoing communication.
    • Understanding of database programs/concepts (ex. Constant Contact).
    • Must be able to work some evenings (for annual programs and events), as needed. 


    Desired Characteristics:

    • You have put your faith in Jesus Christ as your Lord and Savior.
    • You (and your spouse, if married) attend Church.
    • You have, or are currently, volunteering in a ministry at your Church.
    • Have the gift of administration.
    • Highly motivated, confident, self-starter.
    • Excellent administrative and interpersonal skills.
    • Team Player.
    • Maintain high level of integrity and confidentiality.
    • Ability to multitask and prioritize.
    • Excellent work ethic.