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Northshore Christian Church & Academy

Payroll Administrator

Northshore Christian Church & Academy
Everett, Washington, United States

Date Posted: 10/13/2017
Categories: Accounting
Job Type: Part-Time

Job Description:

Payroll Administrator

Northshore Christian Church





The Payroll Administrator provides a multitude of duties which support the administrative needs of the payroll functions and various AP processes involving the payment of insurances and other administrative accounting tasks.  This position requires an individual who will multi-task effectively and work in a fast paced, high demand environment.  The Payroll Administrator will represent Northshore Christian Church in a professional manner, maintain confidentiality, demonstrate excellent communication and customer service skills, and also have a thorough understanding of Microsoft Office, Publisher and Outlook.  This individual will be knowledgeable of, and support NCC and NCA’s mission, vision, values and ministry strategies.  Other general expectations include the willingness and desire to contribute in the areas of fellowship, encouragement, sacrifice, cooperation, prayer and devotions, as they seek to serve the Lord Jesus Christ and the church.


Essential Functions:


  • Payroll Administrator
  1. Analyzes, prepares and inputs payroll data
  2. Uses PNW system to produce accurate and timely payroll
  3. Ensures compliance with all applicable state and federal wage and hour laws
  4. Prepares and distributes payroll related reports for management
  5. Stays current on payroll system to achieve alignment with HR and other related functions.
  6. Facilitates training for management and employees for the payroll system.


  • Facilitates training for management and employees for the payroll system.


  • Paying of insurances.


  • Attend necessary meetings as required.


  • Inputs information in contracts and agreements as needed.


  • Inputs and maintains 403B filing as needed.


  • Maintain effective communication with all NCC and NCA staff to ensure coordination and exchange of information for accomplishing organizational goals.


  • Personal commitment to growth in Christian living, including personal time in reading the Word, prayer and small groups.


  • Maintain working hours as determined by the needs of the ministry emphasis/position.


  • Ministerial Duties: Communicate church beliefs to members/guests/team members, lead prayer during staff gatherings, teach group devotions, pray with congregation members/visitors encountered around campus or following services, pray on the phone with those in need, share with others your personal testimony of faith in Christ and teach the Gospel to those who do not know God.

Other Job Functions:


  • Other administrative functions as assigned with the aim of accomplishing the stated goals and mission of the organization.


  • Maintain good housekeeping practices within the work area.


  • Maintain professionalism when faced with organizational change.


  • Actively participate and assist with monitoring of service levels and productivity.


Skill Requirements


  • Minimum 2 years Payroll experience preferred.


  • Possesses a strong sense of urgency and outstanding communication skills.


  • Possesses the ability to work under pressure, independently, and as a team member, while using discretion in decision making and sound judgment in problem solving.


  • Excellent interpersonal skills to ensure issues are handled in a professional manner.


  • Ability to effectively problem-solve and trouble shoot difficult situations.


  • Demonstrated flexibility in scheduling and job assignment. Ability to adapt quickly to changes within working responsibilities.


  • Displays effective administrative skills which contribute to the success of the organization.


  • Displays attention to detail and commitment follow-through.


  • Able to maintain a high level of confidentiality.  Refers all employee concerns regarding management to the HR Manager.


  • Ability to influence and persuade.


  • Articulate communicator and ability to interpret and explain written and statistical data to a wide range of audiences.


  • Proficient PC skills, to include MS Word, Excel, Publisher and Outlook, with the ability to learn new software.


  • Ability to perform in a multi-task environment, with the ability to prioritize work requirements.


  • Excellent interpersonal skills to ensure issues are handled in a professional manner.


  • Excellent organizational skills.



Education and Experience Requirements


  • Preferred two years of experience in administration and payroll or equivalent work experience.


  • Preferred two years of experience in working with PC applications such as Microsoft Office and scheduling software such as EMS, and data base software.


  • Commitment to developing working knowledge and application of NCC mission, vision, values, dreams, and ministry strategy and displayed ability to implement within ministry emphasis. Active yearly contribution to the establishment or revisited organizational goals. Provides input and feedback responsibly.




Membership Requirements


It is preferred that the selected individual will attend NCC and become a participating member of Northshore Christian Church, including active participation in an NCC small group, within six (6) months of their date of hire.  If candidate is a member, in good standing at an evangelical church, this requirement may be waived.


Theological and behavioral alignment: Understands and agrees with Northshore’s belief statements, including Northshore’s Policy on Marriage and Sexuality. Agrees to behaving and teaching/counseling others only in a manner consistent with Northshore’s beliefs. Willing sign Northshore’s Moral Code of Conduct in attest to this agreement.

Alcohol and drug use: Agrees to adhere to Northshore policy on alcohol, drugs and controlled substances, including testing provisions.






To perform the job successfully, an individual should demonstrate the following competencies:


  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to build knowledge and skills.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Exhibits a Christ-like confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time
  • Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against God’s standard of excellence.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.  Dresses appropriately to project a professional image and responsibility as a role model.
  • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Initiative - Volunteers readily; Undertakes self-development activities; Is open to increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
  • Computer Skills - Knowledge, experience, and/or willingness to learn necessary computer hardware/software skills (e.g. word processing, e-mail, internet, etc.) required for this position.






Physical Requirements


While performing the duties of this Job, the employee is regularly required to talk or hear. The employee must be able to move about the campus and buildings; use hands to finger, handle, or feel. The employee is occasionally required to sit or reach with hands and arms.

The employee must regularly lift and /or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.





The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform related duties outside of their normal responsibilities from time to time, as needed.


July 19. 2017 Revised