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Bookkeeper - Finance and Administration Coordinator

Every Generation Ministries
Temecula, California, United States

Date Posted: 02/12/2018
Categories: Accounting - Administrative
Job Type: Full-Time

Job Description:


Every Generation Ministries (EGM) establishes national ministry teams (NMT) that are governed, staffed and funded by their local Christian communities. Those teams develop a growing number of Model Children’s Workers (MCW) through innovative leadership development programs and culturally relevant Bible teaching resources for children’s workers serving in local churches. The Finance and Administration Coordinator reports to and works closely with the Finance and Administration Steward in bookkeeping duties related to employee expense reports, payroll, international wires, payables, donations and donor receipting, preparing bank deposits and reconciliations and basic financial reports. The position involves the administration of basic human resource functions including, employee benefits (during open enrollment and as needed) and policies and the filing of quarterly and annual reports for workers comp, payroll taxes, 1099, housing allowances, foreign and domestic corporation and ECFA membership.


40 hours per week. Salary commensurate with qualifications and experience. $18-$20 per hour.

Paid holidays, vacation and sick time in accordance with the EGM Policy Manual.

Individual Medical benefit up to $450 per month.


Role and Responsibilities

  • Provide timely and accurate bookkeeping
  • Reconcile bank statements
  • Prepare deposit and deposit at bank
  • Administer the processing, recording, and receipting of all electronic giving
  • Weekly processing of EGM payables including check writing and general ledger entries
  • Collect information and prepare monthly wire transfers to overseas teams
  • Prepare and process the monthly payroll figures with our contracted payroll service
  • Track employee hours, sick, vacation, holiday and leave days
  • Process annual reports for Workers Comp, State of CA and State of CO-Statement of Information, ECFA and 1099 Statements
  • Prepare and file quarterly reports for Workers Comp and audit monthly reports produced by payroll service
  • Administer open enrollment of employee health benefits
  • Facilitate annual housing allowance approvals from the Board and provide year-end documentation to ministers
  • Order printed envelopes and stationary
  • Serve on the Administrative Committee working with the Finance & Administration Director to prepare and agenda
  • Contribute to the tri-annual Administrative Report with the Ministry Advancement Motivator, National Ministry Builder, and President
  • Work with the Treasurer of the Board, President, Accountant, and Auditor to prepare annual audited financial statements, tax returns and ECFA renewal application
  • General administrative/financial support as needed

Qualifications and Education Requirements

  • Christian actively involved in a local church
  • Working knowledge, experience and skill using QuickBooks and Microsoft Excel
  • Experience using other Microsoft Office Suite products (Word, Outlook, PowerPoint)
  • Ability to meet deadlines with accuracy
  • Outstanding organizational skills
  • Strong attention to detail
  • Ability to maintain organization and accuracy while working on a wide variety of tasks
  • Willingness to serve on a team in a young, growing and energetic international ministry organization