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Samaritan's Purse

Senior Operations Manager, South Sudan (930)

Samaritan's Purse
Juba, Central Equatoria, Sudan

Date Posted: 09/16/2011
Categories: Missions/Int.
Job Type: Full-Time

Job Description:
Juba, South Sudan - The Senior Operations Manager is responsible for directing and coordinating all country office resources and support personnel for optimal operating capacity. Additionally, the Senior Operations Manager will provide strategic oversight and leadership to the country office in the areas of: Logistics, Procurement, Inventory, Human Resources (HR), Finance, Information Technology (IT), and Administration.


• Ensure a smooth functioning, well-managed and results-oriented Country Office that interfaces with the field offices
• Act as the main focal point for country wide HR, Finance, IT, Procurement, Logistics support for South Sudan program, establishing strong links between each department
• Support continuous up-to-date effective communication channels and accurate flow of information between field sites and the country
• Maintain and compile a contact management system, ensuring staff are transferring contacts during transitions
• Improve the operational systems, processes and policies in support of organizations mission such as report management and information flow
• Serve as a member of the Senior Management Team, and provide support to the Country Office in ensuring information flows, advice and support on operations issues related to the Office
• Oversee and supervise the Country Technical Advisors, Office Manager, HR Manager, Finance Manager, Fleet Manager, South Sudan/Nairobi Logistics, Nairobi Procurement/Juba Base and Guesthouse Staff
• Supervise the implementation of national and international logistics, and supply chain systems
• Maintain oversight for the timely provision of goods and services for all projects
• Oversee and manage all travel schedules and flight schedules, continually evaluating the cost effectiveness and alternative solutions
• Analyze and develop a transitional plan to centralize all South Sudan logistics and supply chain functions through Juba
• Develop and oversee national and international procurement systems to ensure efficient and accurate delivery of program resources
• Develop and improve a country wide procurement system
• Enforce and uphold donor and SP regulations for procurement
• Conduct price audits to keep procurement staff accountable
• Manage the country wide inventory systems
• Create and establish a unified inventory system
• Ensure inventory storage tracking and distribution is occurring efficiently with accountability at all field site
• Implement an effective asset management system
• Work with all field sites to establish and keep track of all South Sudan assets and liabilities
• Produce timely inventory reports to Samaritan’s Purse (SP) International Headquarters (IHQ)
• Approve funding and payment requests
• Monitor and regulate all country office base budgets for field locations
• Manage and increase the effectiveness and efficiency of Support Services (IT and Logistics) by establishing functioning link between support and field project functions
• Enforce SP procedures regarding contracted service. In addition provide frequent evaluation of current contracted services for cost effectiveness
• Maintain network and awareness of local and national laws and ensure organizational adherence along with the Deputy County Director and Country Director.
• Establish and maintain a harmonious working environment by introducing capacity building trainings seeking to strengthen & encourage active participation and interaction at all levels to foster staff development and empowerment
• Network and promote relationships for accessing and sharing knowledge within the region on operations matters
• With a generous and serving spirit perform all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse
• Maintain a Christian witness


• Advanced degree in business administration, public administration, logistics, supply chain management, communications or related field
• 5 years of proven relevant progressively responsible work experience in administration, operational management, finance, information technology and/or office-based management. Preferably with an INGO
• Management experience in a developing nation, preferably in Africa
• Thorough knowledge of office administration, organizational management, logistics and supply chain management
• Experience in establishing systems and policies for asset management, real time inventory and procurement for multimillion dollar projects
• Field experience and knowledge of the Region is a strong asset
• Proficiency in Microsoft Office
• Strong analytical and leadership skills
• Strong writing and oral communication skills

Length of contract: 12 months
Open until filled
Target date to the field: October 2011