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Provision Ministry Group

Executive/Client Development Administrator

Provision Ministry Group
Irvine, California, United States

Date Posted: 04/13/2011
Categories: Administrative - Church Developer
Job Type: Full-Time

Job Description:
Visioneering is a national multi-award winning Architectural and Design firm, located in the heart of the Irvine Business District, minutes away from the John Wayne Airport. This is a creative, dynamic, and energetic group of employees and they are looking for a full-time Executive/Client Development Administrator to assist the President of Visioneering Studios, Inc in the daily high-level administrative responsibilities and duties of running a top-notch architectural firm. If you meet the qualifications below and think you would be a good fit for this company, please submit your resume to


Executive & Business Development
o Social Media/Blog/Press releases
o Make follow-up calls to prospective clients and church representatives
o Update and maintain detailed status log of prospective client/church business development activities and related client information
o CRM – implement and manage CRM software
o Update and maintain status information in compliance with Board Reporting requirements and standards (inquires, new contracts, project starts, etc).
o Provide status updates and related information to Regional Directors
o Schedule SoCal tours for clients with Exec. Staff
o Manage appointment scheduling and updating of VSI President’s calendar
o Conference Coordination – Green room coordination, sponsorships, arraigning speaking opportunities, etc.
o Draft PowerPoint presentations for QMR
o Assist with monthly billing.
o Assist with check requests, & AR/AP related functions
o Coordinate payroll and weekly time sheet approvals.
o Complete expense reports for VSI President and Director of Design
o Coordinate special events originating in the offices of the President
o Schedule meetings and conference calls
o Facilitate catering and room setup for staff meetings as directed.
o Provide travel arrangement and hotel reservation assistance to VSI Executive Staff, as requested.
o Facilitate mail/fax/Email/ file correspondence
o Sort, prioritize and distribute mail
o Coordinate shipping and overnight delivery

• Perform all other special projects and other duties as assigned

General Office
• Interfaces with potential clients related to business development
• Prepares and reviews contracts/proposals for completeness and consistency with Company policy and industry standards
• Facilitates the planning and organization of on-site workshops, including logistics for travel, scheduling and all other related activities
• Documents / disseminates project communication

Key Qualifications
• Bachelors Degree in business or design-related field from an accredited four-year institution or an equivalent combination of education and experience
• Intermediate to advanced proficiency using MS Office Suite, including Word, Outlook and Excel
• Skilled in graphic layout using Adobe Graphics Suite
• Excellent oral and written communication skills
• Ability to develop and maintain effective and cooperative working/client relationships
• Experience coordinating and facilitating projects from start to finish with successful results/outcome
• Excellent organization and time management skills, including the ability to shift priorities and deadlines as needed
• Some supervisory / leadership experience
• Must be passionate about both client satisfaction and creative, cost-conscious design