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The Whitaker Group

Administrative Assistant

The Whitaker Group
Washington, District of Columbia, United States

Date Posted: 02/10/2011
Categories: Administrative - Consulting Services
Job Type: Full-Time

Job Description:
A growing strategic public affairs firm focused on advancing business in Africa is looking for a strong leader to serve as Administrative Assistant. The Firm works with international corporations, African governments and private foundations to facilitate capital flows, public-private partnerships and trade-oriented policy initiatives to advance development in Africa. The Administrative Assistant will be a key member of the organization’s operational team reporting directly to the Vice President of Finance & Operations. The Assistant will provide direct in-office support to the Management Team – Secondary to President & CEO, Primary to the MD and VP as well as general duties in the areas of finance, administration, HR and events.

• Oversees the front office, copy/supply room, conference room and kitchen areas; maintains organization, cleanliness and employee access.
• Greets public in person and on the telephone, provides general information, answers questions and directs individuals to appropriate party as necessary.
• Develops resources, processes and procedures to improve organizational efficiency.
• Performs general secretarial and clerical duties, including typing, copying and filing of correspondence, memos, letters, etc.
• Schedules and organizes activities such as meetings, travel, conferences and corporate activities for all members of the organization.
• Organizes filing system and information.
• Manages office petty cash, including distributions to staff and preparation of reports.
• Conducts basic bookkeeping including preparation of expense reports and other activities.
• Enters and retrieves information to and from organizational database while maintaining accuracy, integrity, and confidentiality.
• Coordinates logistics and manages vendors for company events, meetings and retreats.
• Handles confidential and non-routine information.
• Performs other duties as assigned.

The ideal candidate will:
• Have a Bachelor’s Degree with at least 2 years relevant work experience or an Associate’s degree with at least 5 years of relevant work experience required.
• Be committed to the mission and guiding principles of the organization.
• Be proficient in MS Word, Excel, Access, Power Point, and QuickBooks.
• Have excellent verbal and written communication skills.
• Have a professional appearance and telephone manner.
• Be detail-oriented and complete tasks with precision and accuracy.
• Have superb integrity and the ability to handle confidential and important information discretely and appropriately.
• Have excellent organizational skills.
• Be a critical/analytical thinker in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Proficiency in written/spoken French is a plus.

Please submit a salary history with your cover letter and resume. Please e-mail all application materials and questions to the attention of David Semadeni, Sr. Associate, Administration & Finance. His e-mail address is