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Provision Ministry Group

Administrative Assistant

Provision Ministry Group
Irvine, California, United States

Date Posted: 12/17/2010
Categories: Administrative
Job Type: Part-Time

Job Description:
Visioneering Studios specializes in the design and construction of churches and is an award-winning architectural and design firm, with offices in Irvine, CA, Denver, CO, and Charlotte, NC. We have an opportunity in Irvine for a part-time administrative assistant, working approximately 20 hours a week, assisting the Executive Assistant with administrative duties and general clerical support. To see a glimpse of their award-winning work, please log on to

The candidate we are looking for will be extremely organized with consistent success in time management . Duties include, but are not limited to the following:

Facilitating licensures for firm, individuals and business, including filling renewals, maintaing spreadsheets and processing new applications
Preparing check requests from Accounts Payable
Maintaining track of contracts and updating contract database on a regular and routine basis
Preparing monthly billing and sending out invoices
AR/AP clerical support duties
Assisting with Payroll and preparation of online timesheets
Preparing expense reports for payment
Acting as back up for billing activities
Receiving mail and sorting/distributing as required
Performing special projects and duties as assigned

Job Requirements include, extreme attention to detail, some accounting experience, medium to advanced computer literacy, strong organizational skills, and above-average interpersonal skills, including the ability to work with all levels of management, staff, and external clients.

If you qualify, please submit resume via email to or fax to 949/417-5904, Attn: VSI ADMN. Due to the high volume of response, we kindly request no phone calls, please.