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Pasadena, California, United States
Date Posted: 11/17/2010
Job Type: Full-Time
Prepares payables, reconciles bank statements, and processes weekly check runs. Assists Accounting Manager in maintaining the automated general ledger; prepares various detail analyses of general ledger accounts. Assists with audit schedule preparation for year end audit.
•An Associate degree in accounting or equivalent work experience.
•Minimum two years accounting experience.
•Working knowledge of Shelby Systems Accounting software, MAS 90 system helpful.
•Working knowledge of Windows 98/2000 , MS Office programs Word, Excel.
•Experience working with multiple projects and deadlines.
•Strong interpersonal communication skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES
•Daily input and data management in Shelby Systems
•Process payables; verification and coding for data entry
•Data entry and weekly check runs
•Reconcile bank account and verify balances
•Issue purchase order numbers and maintain log
•Maintain fixed asset report and update with periodic changes
•Sort through daily accounting mail; date stamp, process and disburse as necessary
•Prepare credit card expense reports for input, including verification of receipts, explanations and coding
•Assist in Weekly Deposit Preparation on rotation
•Weekly reports to Accounting Manager for cash flow preparation
•Monthly Account Reconciliation of Balance Sheet accounts as assigned by Accounting Manager
•On line credit card reconciliations as assigned
•Issue and mail year end donor receipts
•Issue yearly 1099 and 1098 reports
•Assist in yearly audit preparation
•Assist in audit schedule preparation
•Cross train in other accounting and general office functions to assist when necessary
•Filing, shredding and new file set ups, and archive and store annual records
•Composes and types routine correspondence as needed
•Maintain and order accounting office supplies as needed
•Carry out additional responsibilities and projects as assigned