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Private Profile

Vice-President for Administration

Private Profile
New Windsor, Maryland, United States

Date Posted: 09/11/2010
Categories: Management
Job Type: Full-Time

Job Description:
IMA World Health is a nonprofit organization providing health care services and supplies to vulnerable and marginalized people. We are a faith-based organization (FBO) working primarily in the developing world, where an estimated 30 to 60 percent of health care is provided by FBOs.

Incorporated in 1960 as Interchurch Medical Assistance, our work has always supported the international health missions of our Member Agencies. Our expertise has grown, and today IMA helps communities, regions, and even entire nations to build and strengthen their own health care systems. IMA's goal is not to foster dependence on foreign assistance, but rather to promote self-reliance and sustainable solutions. In addition to our headquarters in the US, we have field offices in Tanzania, Haiti, the Democratic Republic of Congo, Southern Sudan, and Kenya.

IMA is listed in Forbes’ Top 200 Charities and noted as one of the 20 most efficient. For five years in a row, IMA has received Charity Navigator’s highest rating for efficiency. More importantly, we’ve impacted people's lives.

The Vice President of Administration will report to the President/Chief Executive Officer and be a member of the Senior Management Team. The individual will have responsibility for directing all of the administrative functions of the corporation in accordance with industry standards, where applicable, regulatory agencies, as appropriate and company objectives and policies.

Essential Functions:

1. Plan, develop, organize, implement, direct, and evaluate the organization’s administration function and performance.
2. Participate in the development of the organization’s plans and programs as a tactical partner in evaluating and advising on the impact of long-range planning and regulatory action on the areas of responsibility.
3. Enhance and/or develop, implement and enforce policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the organization. Of particular note would be the use of external, proprietary software for facility, logistics, contracts, real estate, and human resource management.
4. Establish credibility throughout the organization and with the Board as an effective developer of solutions to administrative business challenges. This would include the assessment of “out-sourcing” of the various activities and functions if such external support would be the most effective method of providing the proper level of services at the appropriate cost.
5. Provide technical/professional advice and knowledge to others within the various administrative areas and discipline.
6. Continual improvement of the budgeting process for the administrative operation through education of department managers on budgetary issues impacting their budgets and ongoing departmental performance to the budget.
7. Evaluate the present and future needs for real estate, owned or leased, on a worldwide basis.
8. In the area of real estate and facility management, determine adequacy of location from the perspectives of marketing and sales, logistics and human resources for both present as well as future needs of the organization.
9. In facility management, determine the needs for, assess the viability of internal or external sourcing of, and manage the ongoing provision of activities and services for telecommunications and data systems, building maintenance and construction management, mailroom management, general insurance and liability, and operation for the provision of services in the areas of security, travel, transportation, and records management.
10. Manage the company’s ongoing relationships with national and international, state and local governmental officials and organizations.
11. Advise, negotiate, manage, and administer all contracts into which the organization may enter. Counsel with the VP, CFO on financial matters associated with the financial viability of entering into such contracts.
12. Oversee the entire human resources function and activities.
13. Evaluate the administrative division structure and team plan for continual improvement of the efficiency and effectiveness of the group as well as providing individuals with professional and personal growth with emphasis on opportunities of individuals.
14. In addition to the responsibilities identified above for specific administration operations, oversee the ongoing activities of the administrative departments for which the incumbent is responsible as well as possibly perform technical and administrative activities and duties in some or all of the assigned areas.
15. Other duties as assigned.

Desired Training, Skills and Experience

1. Masters degree or equivalent; or ten to fifteen years’ related experience and/or training; or equivalent combination of education and experience in several of the administrative areas and at the highest level of an organization.
2. Diverse experiences in managing a range of administrative areas of responsibility.
3. A decisive individual who possesses a “big picture” perspective and is well versed in systems.
4. An experienced leader and administrative executive with appropriate industry experience.
5. Flexibility to work in a rapidly changing environment, with a proven track record of effectiveness in working with and in diverse cultures.
6. Strong interpersonal skills including ability to communicate effectively with people individually and groups; ability to communicate with technical and non-technical colleagues; experience establishing and maintaining effective relationships with functional leaders by understanding their department, its role in the organization and its internal and external links.
7. Experience leading, managing and participating on teams with shared responsibility for outcomes and decision-making.
8. Expertise in managing and leading meetings; experience developing agendas, facilitating discussions, establishing expectations, resolving conflict, encouraging participation and involvement, communicating roles.
9. Proven ability to supervise professional staff.
10. Willingness to travel domestically and internationally