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Urban Youth Impact

Executive Assistant

Urban Youth Impact
West Palm Beach, Florida, United States

Date Posted: 06/09/2010
Categories: Administrative - Social Services
Job Type: Full-Time

Job Description:
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

* 4+ years experience supporting at the executive level
* Excellent calendar management skills, including the coordination of executive meetings
and travel arrangements.
* Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

* Special event planning experience
* Experience developing relationships with volunteers and donors.
* Familiarity with the Shelby database program
* Bachelor’s degree

The Executive Assistant will do the following:
* Coordinate and schedule the Executive Director’s appointments/calendar dates.
* Responsible for coordinating phone coverage and checking messages.
* Communicate and handle incoming and outgoing electronic communications on behalf of the Executive Director.
* Ensure sufficient inventory of all office supplies.
* Prepare materials for Board meetings or other events as requested.
* Prepare personal letters, thank you notes, bulk mailings, etc., for the Executive Director.
* Data entry and update of all donor information.
* Generate weekly donor thank you letters and receipts.
* Plan Urban Youth Impact’s two annual outreach events & coordinate the volunteer planning committee.
* Act as a representative of the Executive Director and Urban Youth Impact by embracing the mission and being
able to communicate it.
* Exhibit a servant’s attitude. (John 13:14)

If interested, please contact John Fix at OR 561-832-9220.