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Grace Baptist Church


Grace Baptist Church
Pompano Beach, Florida, United States

Date Posted: 05/15/2009
Categories: Accounting
Job Type: Full-Time

Job Description:
Job Title: Head Bookkeeper/Human Resource Director

Reports To: Business Manager

Position Summary:

The director shall have Full Charge Bookkeeping responsibilities for all General Ledger activities including implementation and oversight of general accounting procedures related to all financial transactions including banking and loan accounts.

The director shall serve as the Benefits Administrator responsible for all employee benefit related activity,

The director shall serve as the Payroll Clerk responsible for all Time, Attendance, and payroll activities

The director shall work closely with the business manager on all aspects of the organizations finances and employee benefits and advise the business manager of any deficiencies. In addition the director shall work closely with the organizations designated accounting firm and auditors to ensure that financial records are maintained according to general accounting procedures.

Major Duties and Responsibilities:


Daily monitoring of five bank account balances and the HCA Cash Flow Spreadsheet.

Monthly Bank Reconciliations for five bank accounts.

Monitoring and maintaining of the Chart of Accounts; adding new accounts as needed and making accounts inactive.

Monitoring of General Ledger for posting accuracy to all accounts.

Process bank transfers between accounts and post to General Ledger.

Recording, tracking, and notifying the registrar of tuition payroll deductions and posting to the General Ledger.

Monthly reporting of Workman’s Compensation to Bridgefield/Summit; gather data from the payroll Department Summary report and enter into a Workman’s Compensation spreadsheet in order to collect the data necessary to report to the insurance company.

Reporting and processing of all workman’s compensation claims.

Monitoring and filing of the bank deposits by High School office.

Monthly post to General Ledger the following: Mortgage payment, Line of Credit Interest payment, Non Sufficient Funds notices, Merchant Billing Statement.

Weekly counting of Sunday offering.

Closing of Month End Procedures and running of the following reports; General Ledger, Balance Sheet, Income Statement, Trial Balance, Summary of Restricted Accounts, and Funds Out Of Balance Report.

Monthly posting of any and all General Journal entries.

Year End Procedures for closing the fiscal years books.

Providing of monthly expense and income reports to department heads.

Providing of monthly missions report to missions committee chairman.

Entering of annual budget in ACS (accounting software),

Payroll Clerk:

Monitoring all hourly employees punches on time cards and making corrections when necessary.

Entering and recording Absence Requests, wage rate changes, employee information and tracking of hourly and salary employee accruals in the TimeForce payroll system.

Process all paperwork necessary for new hires and terminations.

Annual process of updating all employees files by the preparing of the annual Employee Information Sheet so each employee can verify and approve all payroll deductions.

Maintain employee information in the Payroll Software; contact information, pay rates, direct deposit information, pay distributions, deductions/reimbursements, and tax information.

Bi-monthly processing of payroll; downloading of time cards from Timeforce to CompuPay, making any payroll adjustments, processing additional pay, and Absence Requests for salary employees,

Make bank transfers from the operating accounts to the payroll accounts for payroll funding.

Processing of all post payroll procedures; put payroll checks in envelopes and deliver to High School Office

Entering of all payroll related entries into the General Ledger.

Benefits Administrator:

Process all aspects of Employee Benefits; such as, medical insurance, dental insurance, vision insurance, 403B, Long Term Disability, Short Term Disability, Voluntary Life Insurance. Notifying employees of open enrollment periods, processing of all new enrollments, terminating employee’s coverage and notifying the appropriate vendor of change requests.

Monitoring of all invoices from Blue Cross, Humana, Florida Combined Life, Mutual of Omaha and Aflac for correct billing on the invoice. Code each invoice with accounts and give to accounts payable for payment.

Bi-Monthly reporting of the 403B contributions to Nationwide Financial.

Processing of employee’s 403B Distribution Requests and Hardship withdrawals.

Preparing of annual census required for the 403b plan.

Time and Attendance Clerk:
Monitoring all hourly employees punches on time cards and making corrections when necessary.

Entering and recording Absence Request, wage rate changes, employee information and tracking of hourly and salary employee accruals in the TimeForce software.