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The Operari Group

Office Manager

The Operari Group
San Antonio, Texas, United States

Date Posted: 05/14/2009
Categories: Administrative
Job Type: Part-Time

Job Description:
The Office Manager is responsible organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

The Office Manager reports to the President and is responsible for providing
office management services to the Operari Executive Leadership team. This includes maintaining office services, efficiency, and maintaining office records.

1. Maintain office services
Main Activities:
• Design and implement office policies
• Establish standards and procedures
• Organize office operations and procedures
• Prepare consultant time sheets
• Retrieve, sort, and manage inbound and outbound mail
• Scheduling support
• Answer and route incoming calls
• Travel booking and coordination
• Expense reconciliation
• Data Entry and Invoice Preparation
• Other duties as assigned

2. Maintain office records
Main Activities:
• Design filing systems
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer o files and records
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure
• Other duties as assigned
Knowledge / Skills
• Knowledge of general office administration
• Ability to maintain a high level of accuracy in preparing and entering information
• Effective verbal and listening communications skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Effective written communications skills
• Proficient in Microsoft Office Suite
• Proficient in QuickBooks

Personal Attributes
• The ability to maintain strict confidentiality and discretion
• Be flexible
• Able to work, unsupervised, for long periods of time
• Sound work ethics
• Honesty and integrity