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Azusa Pacific University

Administrative Assistant for University Advancement

Azusa Pacific University
Azusa, California, United States

Date Posted: 03/30/2009
Categories: Administrative
Job Type: Full-Time

Job Description:
This person will be responsible for providing senior level administrative support and coordinating donor relations and development activities in a highly visible and financially sensitive environment.

Administrative support & budget oversight

Provides day-to-day administrative support to the Senior Director of Development, as well as the Associate Director and Vice President Emeritus for Planned Giving to ensure work flow efficiencies are achieved. This support takes the form of, but not restricted to, drafting letters, coordinating appointments, meetings, travel and donor relation activities
Provides administrative support to the Associate Directors of Development (Development Officers) to assist with Raiser’s Edge, travel plans and other initiatives

Ensures proactive oversight for planned gift documents, distribution of income and other gifts and the accurate maintenance of gift documentation, records and marketing follow-up
Monitors the budget lines for major and planned giving activities, approve and track purchase requisitions, prepare budget reports and projections, expense reports and purchase supplies
Supervise the workload and manage assignments of departmental student workers
Extensive expert use of Microsoft Office products -Outlook, Word, Excel, Access, and PowerPoint
Provides support to the wider office when appropriate

Donor relations

Front line communication with sophisticated donors and prospects
Coordinates drafting and mailing of communications to current, past and prospective donors such as letters, reports, documents, brochures, newsletters, and other confidential correspondence
Prepares and sends stewardship and financial reports to annuitants and other donors where appropriate
Leads and coordinates activities which connect donors to students and implements letters and mailings that support donor stewardship and development strategies
Answers, screens and directs incoming phone calls; greet donors and prospects; opens, distributes, and responds to office mail
Provides context and input to the Events and Donor Relations Manager for planned giving and major donor events

Marketing & communication

Serves as principal liaison with University Relations to monitor individual aspects of the overarching marketing plan for planned giving and major gifts. This role will include drafting copy for adverts and reviewing newsletter proofs etc
Coordinates the setup of seminars and special donor events, and assists with follow-up correspondence and materials

Donor management system

Organizes and maintains the planned giving and gift record paper files
Manages and updates Raiser’s Edge, the department’s donor management software system
Generates reports and queries from Raiser’s Edge that provides the management information necessary to make informed decisions on donors/prospect strategy

Performs other duties as assigned by the supervisor

To apply:

Please visit our website at to download an Azusa Pacific University application for employment , fill it out, and send it to:

Human Resources
Azusa Pacific University
PO Box 7000
Azusa, CA, 91702-7000


fax it to (626) 815-4521

A résumé will not be accepted in lieu of the application, but may be submitted along with the application. Only one application is needed for all positions applied for. Applications are kept on file for one calendar year; should you wish to apply for another position, please contact our office. Screening of applicants will continue until positions are filled.