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Koinonia Bible Church

Administrative Assistant

Koinonia Bible Church
Kansas City, Missouri, United States

Date Posted: 11/20/2016
Categories: Administrative
Job Type: Part-Time

Job Description:
The position is 4 days a week for 5 hours each day and does not include benefits.
  • Strong inter-personal and phone skills, self-directed, administrative orientation and ability to work alone a must.
  • Ability to handle confidential situations with discretion.
  • Establish and maintain a pleasant, comfortable, clean, and safe office environment.
  • Receive, screen, and direct incoming calls.  Take messages when appropriate and distribute to the appropriate person.
  • Maintain the central filing system.
  • Open incoming mail and distribute to appropriate person.
  • Serve as assistant to the governing elders or ministry heads.
  • Keep accurate church records, including attendance, membership, baptismal, marriage, newsletter, special mailing lists, etc. using Servant Keeper software.
  • Coordinate, maintain schedule and confirm attendance for the following areas: Nursery, Deacon Schedule, Meetings for Elders, Deacons and Ministry Heads.
  • Assist with church publications as requested.
  • Make phone calls as directed by pastoral staff, governing elders and ministry heads.
  • Maintain a current inventory and order office, administrative, ministry and kitchen supplies.
  • Create expense reports and cash reimbursement requests for pastor(s), governing elders and ministry heads – secure signatures as appropriate.
  • Assist with Finance Officers as directed including entry of weekly giving in Servant Keeper.
  • Maintain master calendar of events.
  • Schedule the use of facilities and equipment.
  • Manage maintenance on equipment and facility as needed.
  • Keep lists of hospitalized church members, special prayer requests, deaths, births and other important events.  Mail cards from church as appropriate.
  • Familiarity of and experience with the following software a plus: Microsoft Office, Servant Keeper, and Social Media.  Strong technical and computer skills a plus.
  • Notify news outlets of church closings due to inclement weather as directed by Elder Board.
  • Perform other duties as assigned by pastor(s).