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Children of the Nations

Human Resources & Volunteer Coordinator

Children of the Nations
Silverdale, Washington, United States

Date Posted: 09/28/2016
Categories: Human Resources
Job Type: Full-Time

Job Description:


The Human Resources Coordinator will manage all things related to HR, including to 1) oversee the hiring, onboarding, annual review and goal-setting, and offboarding processes, 2) facilitate any necessary staff training, and 3) keep accurate and up-to-date personnel and staff reference files in BambooHR. The Volunteer Coordinator will be responsible for volunteer recruitment, training, and management at COTN, including appreciation and other volunteer events.


Why you should work at Children of the Nations:

Children of the Nations' challenging and fast-paced work environment will keep you engaged and motivated.  Work-life balance is a core priority at COTN. This position is more than a job, but a ministry. Your efforts will make a positive impact upon orphaned and destitute children by serving not only local needs, but also those of missionaries in other countries. To learn more about Children of the Nations, visit  


Where to apply:



Human Resources Coordinator:

  • Manage COTN’s BambooHR account; update staff reference documents, staff information and personnel files, and vacation policies as needed
  • Maintain staff personnel files with a meticulously high level of detail and organization, ensuring all pertinent documents (print and electronic) are up-to-date, stored, and/or archived according to federal guidelines
  • Maintain and/or edit Employee Handbook and other documents related to administration
  • Oversee and administer the hiring, onboarding, and exit processes
  • Complete the federal government’s Affordable Care Act reporting each year
  • Oversee annual employee review and goal-setting process, ensuring each staff is on target for due dates
  • Coordinate payroll with the Finance Director
  • Maintain COTN’s master calendar: track holidays, vacations, in-country trips, organization-wide events, etc
  • Facilitate staff training as needed
  • Ensure all staff are following the guidelines and policies as detailed in the Employee Handbook
  • Provide support and encouragement for all employees
  • Provide reports on staff directory information, work anniversaries, etc. as requested
  • Provide support and complete assignments as needed for the Senior Director of Administration/Operations

Volunteer Coordinator: 

  • Work with COTN staff to identify department volunteer needs
  • Advertise volunteer needs and events, including maintaining accurate and up-to-date information on the COTN website
  • Aid in annual events that need volunteers: Sponsorship Mail Events, campus beautification at COTN
  • Represent COTN in the Kitsap area for volunteer recruitment
  • Ensure volunteers are completing required volunteer forms. Maintain all volunteer documents.
  • Create, oversee, and edit volunteer application process as necessary
  • Coordinate training of volunteers
  • Communicate with volunteers: send notes of appreciation and Christmas cards, communicate where they’ll report and to whom
  • Coordinate of volunteer appreciation events, including annual Volunteer Luncheon
  • Create and maintain volunteer database, tracking and regularly reporting volunteer statistics in Google Drive

Skills and Qualifications

  • Strong faith and dependence on Jesus Christ
  • Strong commitment to uphold COTN Mission and Vision statement and standards in communications, conduct, operations, policies & practices
  • Demonstrated and sincere interest in all aspects of COTN’s ministry
  • B.S/B.A degree or equivalent preferred
  • 1 – 2 years of human resources experience minimum
  • Experience with the recruitment, training, and managing of volunteers
  • Must be relational, responsible, organized, detail-oriented, have integrity
  • Able to handle and/or discern when situations or information needs to be confidential
  • Must have strong communication skills: written and verbal
  • High computer literacy: must be experienced with Microsoft Word, Excel, Powerpoint, Google Apps (Drive, Calendar, Gmail, Sites)
  • Proven record of staff management skills
  • Experience with an HRIS is a plus
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