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Children of the Nations

Executive Assistant to the CEO

Children of the Nations
Silverdale, Washington, United States

Date Posted: 09/20/2016
Categories: Administrative
Job Type: Full-Time

Job Description:

Why work at Children of the Nations?

Children of the Nations' challenging and fast-paced work environment will keep you engaged and motivated.  Work-life balance is a core priority at COTN. This position is more than a job, but a ministry. Your efforts will make a positive impact upon orphaned and destitute children by serving not only local needs, but also those of missionaries in other countries. To learn more about Children of the Nations, visit 


Apply online at:


About the position:


Provide high quality executive support to the International President and CEO in Silverdale, WA:

  • Manage and maintain CEO calendars & COTN International calendars, emails, voicemails, and appointments
  • Coordinate international, board, and minor meetings including scheduling, agenda development/distribution, monitor phone/email/web-ex or other modes of communication insuring smooth connections and communication, reporting, as well as recording and distributing notes and next step actions
  • Provide support for CEO in planning, hosting board meetings, and communicating board actions as directed
  • Collect, prepare, and distribute reports (expense, staff, monthly, board, etc.)
  • Provide project management for International Project/Program Proposal Tracking
  • Coordinate, collect and compile annual country documentation including feasibility, launch, strategic plans, annual goals, and budgets as directed
  • Communicate with donors as directed
  • Support CEO with preparation of Monthly Communication Update to all COTN staff
  • Support Founders in condolence correspondence
  • Support CEO in the creation of investor development / partnerships / church appearances and speaking opportunities including:
    • Providing and coordinating logistical support
    • Creating communications
    • Scheduling appointments, conference calls, etc.
    • Create and oversee protocols
  • Perform reception duties for the office including:
    • Greeting visitors, answering phones
    • Conducting visitor tours as needed
    • Coordinate cleaning of CEO office complex
  • Maintain COTN organization files including; but not limited to:
    • 501(3)c information
    • By-laws
    • Board Notes
    • Country Files
    • CEO personal information
    • Correspondence
    • Financial
    • Others as requested by CEO
  • Arrange CEO and international guests travel details including flights, visas, and accommodations
  • Maintain CEO contact list for International staff
  • Monitor inventory of CEO office supplies
  • Coordinate offsite events with Field Offices, etc.
  • Maintain and coordinate yearly event calendar with Special Events
  • Other duties and projects as assigned


Skills and Qualifications:

  • Associates or bachelor degree from an accredited college and/or the equivalent with 2-4 years of relevant work experience providing moderate to complex administrative support to a high-level manager or above
  • Proficiency in Google web-based products, Microsoft Office products including Word, Excel, Access, PowerPoint, Publisher and Outlook. Familiarity with multi-line phone systems
  • Outstanding organizational and follow-up skills
  • Effective and timely interpersonal, written, and oral communication skills
  • Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
  • Self-motivated, works independently, multi-tasks, with ability to prioritize work
  • Professional in dress, appearance, and overall demeanor
  • Ability to handle confidential and sensitive information
  • Dependable, punctual, and ability to complete work as scheduled
  • Ability to deliver excellent customer service
  • Advanced knowledge of office procedures and general office equipment
  • Ability to build relationships
  • Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
Excited about this role? Apply now at: