ajax-loader
Job Description

Error:

Bookkeeper - Part-time star

This posting is no longer available. This is either because the employer has filled the position or the position has closed. Click here to find more jobs like this one.

Stan Smith Events

Roswell, Georgia, United States

Date Posted:
07/26/2016
Categories:
Accounting
Job Type:
Part-Time
Stan Smith Events
Job Description:

20-30 hours/week

 

Responsible for General Ledger and Financials including;

 

Accounts Payable

  • Enter invoices from      vendors - code by event & type of charge
  • Print checks from QB
  • Pay athletes -      commissions
  • Mail checks to vendors      – when possible, pay vendors by credit card
  • Make copy of bills that      are event expenses to be placed in event finance notebook
  • File paid bills by      payment type and date
  • Enter in credit card      charges into QB & code by event & type of charge
  • Prepare various      overseas payments either by foreign money order, check or wire
  • Purchasing
  • Prepare 1099s at year      end
  • Process expenses      reports

 

Accounts Receivable/Event Invoicing

  • Prepare invoices in      Word(foreign currency) & enter into QuickBooks
  • Send invoices via      email, fax, Fed Ex, US Mail, etc. (varies by client)
  • Enter payments into QB
  • Stamp invoices paid      & file accordingly into event notebooks or file drawer
  • Follow up on accounts      receivables
  • Process payments by      American Express Card for some invoices

 

Contracts

  • File signed contracts      and invoice accordingly

 

Banking

  • Reconcile all bank and      credit card accounts upon receipt of statements
  • Keep foreign accounts      balanced in checkbooks
  • Make deposits
  • Manage cash flow      between accounts

 

Foreign Currency

  • Keep up with current      exchange rates and trends
  • Manage cash flow of      foreign accounts
  • Use USFOREX for foreign      currency purchases/transfers

 

Payroll

  • Payroll processed by      Corporate Payroll at end of month
  • Post paychecks and tax      payments in QuickBooks
  • Post Simple IRA      matching monthly
  • Prepare Simple IRA payment      monthly
  • Prepare quarterly      distribution information for officers

 

Event Reconciliation

  • Work with event      managers in preparing a reconciliation in Excel for each event and at      times clients.  Each reconciliation      can take from 5 hours to 20 hours to prepare (depending on the client      & event)  All expenses are taken      from QuickBooks and compared to the event budget.
  • Review entire event      numbers with Gary to reconcile with his numbers

 

Semi/Annual Review by CPAs

  • After the end of the year,      reconcile all accounts
  • Review general ledger      and make any corrections needed
  • Create an accountant’s      backup copy of the QuickBooks file and send to the CPAs.
  • Copies of all bank      statements are sent
  • Current cash on hand      balances are sent
  • Upon receipt of the      accountant’s copy, review with the CPAs the changes they have made.

 

Year End Details

  • In December, work with      Company President on year end reconciliation for preparation of bonuses      and distributions.

 

Human Resources

  • Maintain employee folders
  • Prepare New hire information regarding health insurance and Simple IRA
  • Monitor and Record Staff Vacation and Personal Days

 

Smith & Niebur, LLC

  • Make deposit from SSE to bank
  • Pay bills related to condo (use BOA online bill      pay system)
  • Post all transactions to QuickBooks
  • Reconcile bank account
  • Send year end general ledger to CPAs

 

Office Administration

  • Responsible for dealing with company related vendors
  • Communication with SSE staff regarding event contracts, vendor agreements, orders, etc.
  • Maintain inventory of office supplies and maintenance of office equipment
  • Answer telephones and transfer calls as needed
  • Generate and/or edit correspondence accompanying contracts and follow up to events
  • Assist as needed with assembly of event binders
  • Work on various projects, Christmas cards, website, etc. as requested.
  • Procure items to display and prepare autographed items for events.
  • Receive and distribute mail accordingly

 

 

Ticket Events

  • Organize and prepare actual tickets for events
  • Update ticket spreadsheet as needed
  • Arrange delivery for tickets to clients as needed
  • Manage on line entries

 

 

Contact Employer Apply Now

Error:

You Also May Be Interested In:
View All
About the Company

Stan Smith Events

For more information, please visit our website. More...