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Job Description

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Office Administrator star

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All Saints Church

Chevy Chase, Maryland, United States

Date Posted:
01/19/2015
Categories:
Administrative - Church/Ministry - Communications
Job Type:
Full-Time
All Saints Church
Job Description:

All Saints Church is seeking an office administrator to provide a warm, welcoming, efficient office, to maintain accurate parish records, and to assist the Parish and Communications Coordinator with regular parish communications.

 

General Duties

 

Office Operations

  • Answer and direct telephone calls
  • Greet visitors and assist them with their requests
  • Process and distribute mail
  • Manage food bank distribution and maintain log
  • Monitor doors and cameras
  • Ensure that office equipment is maintained and in working condition
  • Maintain adequate inventory of office supplies for the office and various ministries
  • Purchase office supplies and equipment

Parish Records

  • Enter and update information in church database
  • Produce database reports as needed
  • Maintain register for weekly worship statistics (hardcopy and digital)
  • Maintain registers for baptisms, confirmations, marriages, and funerals
  • Assist in preparing parochial reports for the Diocese and the parish
  • Prepare certificates for baptisms and confirmations

Communications

  • Assist Parish and Communications Coordinator with website maintenance, weekly communications to the parish (emails, announcement bulletin, social media), and communication help to ministry volunteers
  • Supervise bulletin boards; assist volunteer ministries with bulletin boards; maintain Vestry bulletin board
  • Assist with bulletin copying and collation, as necessary

 

Qualifications

  • A servant’s heart, compassion, maturity of Christian character, and attentiveness to the needs of the congregation, staff, and visitors
  • Two years executive level office management experience, preferably in a church environment
  • Familiarity with the Bible and The Book of Common Prayer, worship in The Episcopal Church or other similarly liturgical denomination, the liturgical calendar
  • Competence in MS Office (Word, Excel, PowerPoint, Publisher, Outlook)
  • Knowledge of Windows 7; knowledge of Mac is a plus
  • Knowledge of basic desktop publishing, bulletin, flyer, and brochure design
  • Familiarity with Constant Contact
  • Experience with posting to social media, especially Facebook and Twitter
  • Experience with a church management system, preferably PowerChurch10
  • Excellent verbal and written communication skills
  • Flexibility and ability to work well under pressure
  • Willingness to attend trainings and seek out ways to constantly sharpen administrative and communication skills
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About the Company

All Saints Church

All Saints Church seeks to develop a community of faith through strong Biblical teaching and opportunities for Christian growth and service. All Saints seeks to know Jesus Christ and to make him known through worship, praise, preaching, and teaching. Church members give of their time, talent, and money as they serve their community and the world. All Saints welcomes all in the unconditional love of Christ. More...