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The King's Academy

Administrative Assistant (Pool)

The King's Academy
Sunnyvale, California, United States

Date Posted: 09/30/2014
Categories: Administrative
Job Type: Part-Time

Job Description:

Job Title:                                Administrative Assistant

Job Status:                            Part Time

Exempt Status:                     Non-exempt/Hourly

Department:                          Various

Reports to:                              Head of Department/Unit            


Job Summary


It is the primary responsibility of the Administrative Assistant to assist the Head of Department/Unit in all areas as they relate to that Department/Unit. 


Duties and Responsibilities


The Administrative Assistant performs administrative and office support activities for the Departmental Director/Supervisor. Duties may include but are not limited to the following, depending on the area of assignment:


  • Telephone coverage
  • Receive and direct visitors
  • Perform multifaceted general office support
  • Schedule and organize activities such as meetings, service trips and other School events.
  • Schedule the use of school facilities and equipment
  • Word processing, record keeping, creating spreadsheets and presentations
  • Filing, mailing, copying and faxing
  • Order and maintain office supplies and equipment
  • Compose correspondence, complete forms, and prepare documents.
  • Communicate procedural information and release data, ensuring appropriate consideration of confidential issues.
  • Performs other duties and special projects as assigned




  •   A working knowledge of modern office procedures, methods, and computer equipment
  • Strong problem solving skills. 
  • Strong Computer Skills (Microsoft Word, Excel, PowerPoint, Access, Outlook)
  • Excellent Organizational Skills
  • Detail-oriented
  • Excellent Interpersonal/Communication Skills (Phone and Face-to-Face)
  • Ability to work well with others and in the midst of distractions
  • Positive attitude a must.
  • Ability to interact effectively with a diverse group of staff, educational visitors, and students. 
  • Enjoy working with Junior/Senior High Students


Key Qualifications

  • Commitment to serving Jesus Christ.
  • At least a High School diploma (some College education preferred).                               .
  • Experience in an educational institution or church/ministry setting a plus.



Employees may experience the following physical demands for extended periods of time:

• Sitting (50-75%)
• Standing and walking (25-50%)
• Keyboarding requiring manual dexterity (50-75%)
• Viewing computer monitor requiring close vision (50-75%)
• Using a telephone; talking and listening (40-75%)
• May bend or stoop to retrieve file folders occasionally
• May lift or move boxes occasionally (up to 25 pounds)



  • The King’s Academy offers tuition discount to qualified employees and family. 

Criminal Background Check

This position has been designated as sensitive and will require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background.