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Natural Art Landscape & Design, inc.

Office Manager

Natural Art Landscape & Design, inc.
Davie, Florida, United States

Date Posted: 08/10/2008
Categories: Administrative
Job Type: Full-Time

Job Description:
Oversee the Maintenance division by generating all proposals, invoices and billing. Schduling/tracking and maintaining all records/contacts. Setting up and maintaining all accounts. Sending and addressing all correspondence. Acting as a liason between client and company, addressing all issues that arise promptly and professionally.

Assist Human Resources by screening all new applicants and getting completed paperwork, copies. Check all references, past employment and turn in with your recommendations. All new hires need to be issued employee handbooks, must have signed employoment contracts, must be run through E-Verify as instructed and reported to DCF, files must be created, Uniforms/Timecards issued/distributed.

Assist bookkeeping by maintaining all company credit card accounts, monitoring for abuse and correctness, inputting all transactions, reconciling monthly and replenishing as needed. Report balances daily on workboard. Do same with personal checking accounts as well.

Assist owner by overseeing all medical/credit records and maintain monthly. Assist with appointments, phone calls, scheduling and other miscellaneous tasks.

Manage all Subcontractor files, set up new and maintain existing.

Oversee monthly safety meetings and keep all necessary records up to date.

Manage all delinquent accounts by doing weekly collections and follow through and repor tall to Owner.

Oversee and carry out all general office duties: ie, answer phones, open/distribute all mail, make copies, file, scan, make folders, labels, track supplies, daily data entry of receipts and bills, assist all walk-ins, other general office duties as assigned.

This job requires proficiency in general office protocol and business practices as well as a working knowledge of Quickbooks. This job requires a 2 year degree in business or equivalent. This job requires the ability to be organized, structured and flexible. The ability to thnk and make decisions within the parameters established. This job requires someone who is self motivated and able to work independently. This job requires someone with integrity who takes pride in a job well done and isn't just working for a paycheck. This job requires someone willing to respect authority and at the same time, not be afraid to ask questions or make a mistake. This job requires an optimistic attitude and a desire to work as unto the Lord.