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Every Generation Ministries

Administrative Assistant to the Vice President-International Ministries

Every Generation Ministries
Temecula, California, United States

Date Posted: 07/29/2014
Categories: Administrative - Church/Ministry
Job Type: Full-Time

Job Description:

The Administrative Assistant will handle the clerical, administrative, and ministry tasks associated with the work of Every Generation Ministries. The Administrative Assistant works closely with the Vice President of International Ministries while also providing needed support to International Ministries staff with correspondence, clerical and organizational work and general ministry support. The position is presently 40 hours/week.  Salary range:  $15-20/hr depending on experience.

Responsibilities and Activities:
Provide administrative support to the Vice President including:
Assisting with ministry correspondence and communication, scheduling appointments, answering the telephone, writing letters and notes, checking e-mail and voice mail, preparing the VP's newsletter and facilitating effective communication between members of the International Ministries staff team overseas.
General support services to EGM International Ministries staff as requested by VP of International Ministries.

General support services to EGM President and other staff as requested by the VP of International Ministries.

Assist with the planning and preparation for International Ministries training events and staff meetings.

Prepare mailings including newsletters and any country/regional materials related to assisting the International Ministries staff.

Serve as the liaison between the designer, printer and staff requesting the project.

Prepare materials for bulk mailings and delivery to post office.

Provide administrative travel support to the International Ministries staff arranging itineraries, tickets and follow-up.

Updating EGM communications calendar with all country and regional events or travel.

Attend periodic meetings of the International Ministries staff as requested, taking notes and preparing written reports related to these meetings.

Attend weekly staff meetings.

Act as main telephone operator.

A well-qualified applicant will…
Be a committed Christian involved in a local church.
Have a desire to work in a fast-paced, Christian work environment with meaningful organizational objectives.
Possess exceptional organizational skills with an ability to manage multiple projects, moving each to successful completion according to established deadlines.
Possess excellent verbal and written communication skills. 
Have knowledge of and experience with administrative and clerical procedures and systems such as word processing, spreadsheets, record and file management as well as other general office procedures and terminology.
Familiarity with the Internet, Skype, Google Mail and other web based programs. 
Be proficient in the use of MS Outlook, MS Word, MS Excel, MS Publisher and MS PowerPoint. (Knowledge of eTapestry relationship management database is a plus but not required.)
Willingness to be trained in needed skills. 
Cross-cultural experience and language skills are a plus but not required.