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Vision House

Director of Finance

Vision House
Renton, Washington, United States

Date Posted: 09/28/2006
Categories: Management
Job Type: Full-Time

Job Description:
Vision House is Christian non-profit transitional housing organization that provides daycare and supportive services.

Reporting to the Director of Operations, the Director of Finance (DF) will provide strong operational and financial leadership to the agency, implementing policies and procedures, managing staff performance and productivity and coordinating agency operations.

1.Overall fiscal management of the organizations $1.2 million operating budget, including budget planning, modification & analysis.
2.Assurance of sound financial budgeting and accounting systems.
3.Assurance of fair, equitable, supportive personnel policies and practices include benefits, compensation and recruitment.
4.Management of finance, insurances and investments for Vision House.

The person filling this position must have non-profit accounting and QuickBooks Pro accounting software experience. They should possess people skills necessary to coordinate the flow of information to and from staff and board members who possess varying degrees of financial and program experience. The DF is required to provide the highest level of professional experience and independent judgment to complete complex tasks. Characteristics this person will demonstrate are: integrity, self-direction, and attention to detail, flexibility, and leadership, a sense of humor, grace under pressure, ingenuity and mutual respect for co-workers.

Assist in the development and monitoring of annual work plan to accomplish strategic plan.
Coordinate financial functions to assure that programs and staff have information to carry out organizational priorities and activities.
Review financial work for quality and accuracy. Ensure professional presentation, readability and appropriate content of all financial materials that leave the office..
Ensure smoothly run, accurate and responsive computer systems for programs, fund development, financial record keeping and gift processing procedures.
Ensure daily back ups of financial database and weekly back-ups of agency databases.
Train and educate all staff on procedures related to bookkeeping, purchasing, and accounting practices. Ensure that internal controls are adequate and being followed.
Supervise creation, maintenance, and distribution of agency-wide reports.

Analyze and report to Director of Operations and Executive Director on financial condition of agency and recommend actions in areas of fund balances.
Ensure agencys financial records are maintained accurately and are consistent with accounting standards for nonprofit agencies.
Develop and prepare annual budget and quarterly forecasts; develop new program budgets; implement necessary financial controls.
Oversee monthly reconciliation of all general ledger accounts in preparation of month-end financial statements, including journal entries and any special schedules required.
Oversee reconciliation of all agency accounts, general checking and special checking accounts.
Prepare monthly financial statements and quarterly cash flow projections.
Prepare schedules for annual budgets by month and by program and by funding source.
Prepare budget projections and financial reports for government funders and other contributors; supervise preparation of financial summaries and statements for reports to funders and grantors.
Oversee coordination and reconciliation of cash receipts and pledge receivables with development department. Assure accurate and timely recording of restricted and temporarily restricted contributions and material, in-kind gifts in the accounting system.
Coordinate contract-reporting requirements with management staff and ensure reports are up-to-date. Assure that all grantors are properly billed in a timely manner.
Supervise relationships with independent auditor and ensure accurate preparation of audited financial statements.
Prepare all state, federal and local reporting documents.
Maintain fixed assets records, update regularly as needed. Periodically oversee fixed asset inventory count.
Develop and maintain cost allocation system and Accounting Procedures Manual.
Maintain relationships with bankers, independent accountants and investment advisors.
Staff Finance Committee.

Accounts Payable/Receivable
Review and approve invoices for payment within budgeted levels; oversee preparation of invoices; ensure that all bills are paid in a timely manner.
Ensure computerized accounts payable system and hard copy vendor files are maintained.
Receive and process payments for former employees extended insurance benefits.

Ensure monthly payroll as well as employee benefits are processed in a timely manner.
Assure that employee personal leave, vacation and comp time records are maintained accurately.
Distribute all personnel and benefit expenses through fund accounting.
Advise Director of Operations on payroll and benefits issues.
Maintain medical/dental insurance and other benefit accounts.

Human Resources
Periodically review personnel policies and make recommendations for updating and improving.
Coordinate professional development training for staff.

Desired Qualifications:
BA in Accounting or Finance.
5+ years management experience in the nonprofit sector, with progressively more responsible fiscal, administrative, and supervisory duties.
Demonstrated understanding of fiscal management and ability to think of new and improved ways to use and create processes and systems.
Commitment to ensuring financial integrity, and ability to handle highly confidential information with discretion.
Direct experience with budgets, forecasting, financial analysis and fund accounting.
Ability to identify and solve problems, to formulate ideas and to increase efficiency of operations.
Strong interpersonal and communication skills, and a desire to work in an environment requiring teamwork, conflict resolution and respect for others. Ability to work well with diverse populations.
Human resources experience preferred.
Demonstrated ability to work independently and manage deadlines, manage competing priorities and maintain high standards for accuracy, productivity, and confidentiality.
Direct experience with computerized accounting systems and spreadsheet applications; QuickBooks
Thorough understanding of relational and complex databases. Expertise with a variety of software systems, including MS Office, Word, Excel. Experience with Donor Perfect desirable.
Knowledge of real estate, banking and mortgage a plus.