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Adoption Ministry of Youth With A Mission

Administrative Assistant

Adoption Ministry of Youth With A Mission
Puyallup, Washington, United States

Date Posted: 10/06/2008
Categories: Administrative
Job Type: Full-Time

Job Description:
Reports To: Executive Director

To support the Director and other ministry staff in accomplishing the overall mission of Adoption Ministry of YWAM through efficient office administration. To ensure each adoptive family and birth family has knowledge of available resources and opportunities and a continued sense of connection to the ministry. To offer general encouragement to adoptive families and birth families and facilitate communication with appropriate Adoption Ministry staff. To administrate all family records and databases to ensure accuracy and completion. To oversee the daily work of the Adoption Ministry office and recruit and train volunteer help.

Duties and Responsibilities
Coordinate with the Executive Director to assure gifts are entered and acknowledged.
Coordinate publication of newsletter. Proofread and edit articles as submitted.
Update web page.
Assist Director with implementation of fund development strategy. Proofread and correct all fundraising mailings. Ensure timely mailing.
Recruit, select, train and nurture volunteers for administrative services and special events.
Assist Operations Director in coordinating Family Introduction (orientation).
Distribute family paperwork, such as initial packets, applications, etc.
Cooperate with the Operations Director with the scheduling, planning and promotion of family in-service seminars.
Maintain updated personnel files.
Provide in-service training for all new staff.
Family database tracking, updating and administration.
Coordinate with accountant to promote accurate and current bookkeeping.
Reporting of family statistics.
Maintain accurate mailing list of supporters.
Create and maintain annual calendar of events in conjunction with Director.
Update scrapbook
Assist Director with coordination of all special events
Other duties as assigned.

Required Skills and Qualifications
Personal knowledge of Jesus Christ as his/her Lord and Savior and exhibition of Christian fruit and integrity in attitudes and actions
Completed Youth With A Mission Discipleship Training School (highly encouraged)
Knowledge of computer programs, databases and spreadsheets (Word, Excel, Powerpoint, Publisher)
Administrative/organizational skills
Assessment ability
Writing/communication skills
Program development skills
Positive personal interactions

Expected Attitudes
Support and encourage the Director and all other staff personnel
Initiative in developing procedures for efficient administration
Ability to show Christian compassion and encouragement
Positive attitude
Commitment to the Adoption Ministry of YWAMs mission
Faithful attendance in a local church
Committed to the institution of adoption, the sanctity of human life, and sexual abstinence outside of marriage.

Performance Evaluation
Accomplishment of above stated goals and position purpose
Ability to be a team player to accomplish the overall mission of Adoption Ministry of YWAM
Cooperation with co-workers and supervisor

Formal Evaluations
90 days