Job Title: Accountant
Site Location: 3435 Birchwood Lane, San Jose, CA 95132
Work Hours: Monday – Friday (8:00 a.m. to 4:30 p.m.)
Date Required: Immediately
The accountant assumes full responsibility for month-end reconciliation and close of the general ledger and reporting through financial statements, timely vouchering all payable transactions and bills, inventory management and related activities pertaining to all purchases made by the corporation. Working closely with the operations manager and those responsible for subsidiary ledgers, the accountant is responsible for providing all of the necessary reports and/or documentation requested by MCS board, staff and external auditors.
The accountant is responsible for assisting the director of operations in special reporting needs: Business Property Statement 571-L, Welfare Exemption, etc. and in the preparation of Accounting Policies and Procedures ensuring compliance with GAAP.
¨ A commitment to Jesus Christ as Personal Savior
¨ Continuing evidence of spiritual growth
¨ Agreement with the MCS Statement of Beliefs
¨ BA/BS in Accounting/Finance required
¨ Minimum 5year’s experience in general ledger reconciliation, account analysis, cash management, budgeting, cost accounting, and financial reporting. Non-profit experience a plus
¨ Excellent communications skills are a necessity between Staff/Board/Auditors/ Customers
¨ Working knowledge of Microsoft Excel and Word are required. Knowledge of Dynamics Accounting Software/Report Writer/FRX is beneficial.
¨ Monthly tasks include reconciliation of all balance sheet accounts, including cash, prepaid expenses, curriculum inventory, fixed assets, A/P, employee benefits, loans, and fund accounts. Journal entries as required
¨ Review of transactions affecting Financial Statements for accuracy and compliance with GAAP. Journal entries as required
¨ Timely month-end close and reporting of Financial Statements
¨ As requested, meet with department directors to review budget performance
¨ Assurance that the general ledger is “clean” for year-end closes and audit
¨ Serve as the purchasing agent for the corporation.
¨ Plan and organize the procurement of all supplies, equipment, and curriculum materials according to teacher requirements per authorized personnel at each campus.
¨ Ensure all invoices have the appropriate taxes included or file taxes with the State of California Board of Equalization.
¨ Distribute supplies and equipment to the appropriate persons at each campus.
¨ Serve as accounts payable clerk for the corporation.
¨ Communicate with vendors regarding discrepancies or questions on invoices.
¨ Communicate with staff for appropriate authorization for purchases and payments.
¨ File 542’s when appropriate.
¨ Insure new vendors have filed a W-9 with us determining their 1099 status.
¨ File year end 1099’s annually, accurately and on time.
¨ Reconcile the AP subsidiary ledger to the GL monthly and provide the appropriate month end reports for reporting and audit purpose.
¨ Prepare and assist in the preparation of all required auditing reports
¨ Assist in the preparation of Business Office Policies and Procedures
¨ Assist in implementing MCS board policies
¨ Assist the Director of Operations in the management of our accounting systems
¨ Maintain appropriate confidences of the position
¨ Assist the Director of Operations with additional office task as needed
ADA Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl, talk, see and hear. The employee must regularly lift and or move up to 10 pounds; frequently lift and/ or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Please contact Leslie Butler-Anderson in the Human Resources Office.
To apply for this job opening, please first post your resume.
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