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Minnehaha Academy

Executive Assistant to School President

Minnehaha Academy
Minneapolis, Minnesota, United States

Date Posted: 03/24/2014
Categories: Administrative - Church/Ministry - Education
Job Type: Full-Time

Job Description:

 Minnehaha Academy is a Christian school and a ministry of the Northwest Conference of the Evangelical Covenant Church.  Our mission is to provide a high quality education integrating Christian faith and learning.


Executive Assistant to the President: (full-time, 12-month per year position)

The executive assistant to the president supports and promotes the mission of Minnehaha Academy and supports Minnehaha Academy’s president and its Board of Trustees in their strategic leadership and management of the school. The executive assistant to the president of school provides administrative and operational support to the president and the Board of Trustees that is confidential, professional and timely. Possessing excellent organizational, writing, and editing skills and an ability to anticipate the needs of the president’s office, the executive assistant takes initiative to make the work of the president and board more efficient.


The executive assistant brings five or more years experience in supporting executive-level leaders and is able to work flexible hours as needed, including some evenings and weekends. Past experience in a private school environment or other non-profit is a plus.



Major Responsibilities:

  •  Builds strong relationships with a broad constituent group including Board members, administration, parents, faculty, staff, students and vendors
  • Coordinates a wide variety of projects, activities and/or events for the president and the Board
  • Prepares schedules and makes arrangements for Board of Trustee and subcommittee meetings
  • Maintains board website, including documents, minutes, agendas, and resolutions for board and subcommittees and assists the chairs of the subcommittees as requested
  • Schedules calendar for the president and coordinates all meeting and travel arrangement
  • Screens and directs phone calls for the president and drafts, as appropriate, correspondences from the president’s office
  • Maintains and processes a wide variety of manual and electronic documents files and records, including the president’s office files and expense reports, for the purpose of providing up-to-date information and/or historical reference in accordance with the day-to-day activities of the president’s office
  • Participates fully in the life of the school
  • Manages confidential situations with discretion, respect and sensitivity
  • Supports cyclical accreditation and strategic planning work and other special projects
  • Supports the Department of Human Resources in functions related to the president’s office
  • Monitors a variety of activities on behalf of the president and the Board of Trustees (e.g. procedures, policy statements, public relations issues, account balances, etc.) for the purpose of achieving goals and meeting target goals/dates
  • Participates in a variety of meetings for the purpose of providing or receiving information, recording minutes and supporting the needs of attendees
  • Prepares a wide variety of complex written materials for the purpose of communicating information, creating reports or other types of documentation
  • Responds to a wide variety of calls, concern and/or complaints, analyzes situations to define issues and draw conclusions for the purpose of resolving problems, providing information and/or referring to appropriate personnel
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the president’s office


Required Skills:


  • Ability to create and maintain a warm, welcoming and positive atmosphere in the president’s office
  • Excellent verbal and written communication skills (impeccable grammar and punctuation), including editing and business telephone etiquette
  • Expert proficiency in Microsoft Office Suite and keyboarding, and familiarity with PC and MAC environments
  • Superior technology skills, including use of social media tools
  • General knowledge of a working budget
  • Excellent organizational skills, attention to details and superb follow-through
  • Accessibility and approachability
  • Ability to maintain strict confidentiality
  • Ability to be a strong team player and independent worker
  • Ability to anticipate needs and formulate solutions
  • Ability to execute mature independent judgment

If interested, please apply online by clicking website link below and send your resume to:


            Dr. Donna Harris





            Bonnie Anderson, Director of Human Resources

            Minnehaha Academy

            3100 West River Parkway

            Minneapolis, MN  55406

            612-729-8321 x1222   fax: 612-729-7787






Minnehaha Academy is an EEO/AA employer