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Association of Christian Schools International

Executive Assistant -- Professional Development

Association of Christian Schools International
Colorado Springs, Colorado, United States

Date Posted: 11/25/2013
Categories: Administrative - Education
Job Type: Full-Time

Job Description:

Position Summary:

The main task of the Executive Assistant is to provide detailed assistance to the Vice President in the leadership and management of his/her areas of responsibility.  Also, to provide executive support as needed to Vice President of Academic Affairs and Vice President of Leadership & School Quality.


Spiritually the ideal candidate shall possess characteristics that reflect:

  • Acceptance, without reservation, of ACSI Statement of Faith
  • A vibrant Christian testimony
  • A mature, godly and positive spirit
  • Confidence in God-given talents


Personally the candidate’s life shall reflect:

  • Ability to listen and respond to counsel
  • Spirit of dedication, flexibility, and humility
  • Commitment to ACSI’s mission and vision


Essential Duties:

1.  Communication

            -Open and distribute PD mail

            -Send letters of response

            -Provide forms/information to interested individuals

            -Route departmental mail


2.  Telephone/technology communications

            -Transmit data/information by disk and e-mail

            -Respond to e-mail

            -Respond to incoming phone calls

            -Make follow up phone calls to schools/individuals/authors/staff

 3.  Research/data entry and/or collection

            -Tabulate and prepare summaries of information coming from data gathered in surveys

            -Maintain research files as instructed by Vice President

            -Maintain registration in netFORUM for NEXUS Live


4.  Coordination of memos

            -File information to be included in the monthly memo

            -Prepare newsletter to inform regional staff of what is happening in the Professional Development              office (monthly)


5.  Maintain files/records

            -Keep phone log of all calls and requests for information

            -Maintain and update VP’s files as instructed


6. Expense reports

            -Maintain a file of the receipts for expenses of the Vice President(s)

            -Complete expense reports on schedule


7. Presentations

            -Create /maintain PowerPoint presentations

            -Create /maintain note copies

            -Create /maintain handouts


8. CSE Magazine & SEEL

            -Coordinate and communicate all aspects of planning, scheduling, follow-up, and publication

            -Author/editor/design follow-up

            -Timeline for production

            -Mailing list/comp copies

            -Planning meetings for year/issue

            -Coordinate all aspects with publishing director

            -Send thank you notes, payments to authors, appreciation gifts


9. Meetings

            -Maintain a current calendar of all VP meetings/events/travel etc

            -Hold weekly meeting VP on departmental issues/schedule/etc

            -Schedule monthly meetings and quarterly in-service sessions


10. Leadership Academy and NEXUS Live

            -Plan and coordinate scheduling, registration, etc.

            -Serve as point person for all communication and logistical preparation


11.  Miscellaneous tasks

            -Coordination of events/meetings as needed to serve ACSI staff and board

            -Provide copies of publications as requested and approved

            -Maintain and assist in arranging the travel schedule of the Vice President of Prof Development

            -Refer certification calls/requests to certification staff

            -Assist in planning/scheduling meetings of the Vice President

            -Assist with responsibilities in Academic Affairs and other ACSI departments as approved

            -Fulfill other departmental and ACSI tasks as assigned



  • Minimum of two years experience as an executive assistant and/or program coordinator preferred;  experience as office manager helpful, but not required.
  • Strong communication skills, especially written, with good command of grammar and editing.
  • Computer literacy, with knowledge of word-processing, database/spreadsheet software, publishing software, and website management.  The position will require the ability to use additional software applications related to conference scheduling. 
  • Strong organizational skills, including filing, maintaining records, and project management.
  • Detail oriented with the ability to handle multiple tasks simultaneously.
  • Disciplined time management skills.
  • Integrity in dealing with confidential information.
  • A servant’s heart that is characterized by being flexible and accepting of job assignments.


Physical Demands and Work Environment

  • Employee  is regularly required to walk, sit, use hands and fingers, and talk or hear. 
  • The employee frequently is required to reach with hands and arms.   Specific vision abilities required by this job include the ability to read  at close range.
  • The  noise level in the work environment is usually minimal.
  • Lifting  requirements up to 25 pounds.




  • To the VP of Professional Development and evaluated annually. 
  • To the job description.
  • To the policies and ethical guidelines of ACSI.



Salary & Benefits: 

Salary and benefits are established within the guidelines of ACSI.



Application Instructions

Download an application from the ACSI website at and forward all completed application materials, along with a current resume’, to the following:


Human Resources, ACSI

731 Chapel Hills Drive

Colorado Springs, CO 80920

FAX: (719) 867-5266