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Jewish Voice Ministries International

HR Coordinator/Executive Assistant

Jewish Voice Ministries International
Phoenix, Arizona, United States

Date Posted: 07/02/2013
Categories: Administrative - Human Resources - Missions/Int.
Job Type: Full-Time

Job Description:
Ideal Qualifications/Skills:
• 3-5+ years HR management experience
• 3-5+ years working as an executive level assistant
• PHR Certification
• Excellent calendar management skills
• Proficient in all Microsoft based applications: Word, Excel, PowerPoint and outlook
• Proficient in project management skills
• Excellent written and oral communication skills
• Highly detailed and organized and able to multi-task in a deadline driven environment 
• Sound problem-solving abilities 
• Must have a pleasant telephone personality
• Strong confidentiality
Are you a successful human resources professional seeking a unique and gratifying experience that will impact the lives of people around the world?
We are a rapidly-growing, world-wide ministry based in Phoenix, AZ, seeking a top-performing HR Coordinator/Executive Assistant to support busy Chief Operating Officer as he oversees all the ministry's operations. Our mission is to bring the Good News of Jesus to the Jew first and also to the nations around the world, touching them through missions, education, humanitarian aid and other programs.  Our message reaches millions each week through a variety of media (Electronic, Web, Television, Print, etc.) as well as extensive personal interaction in many corners of the world.
The HR Coordinator/Executive Assistant performs and executes the overall Human Resource functions of the ministry and provides administrative support to the Chief Operating Officer.
Job Duties:
• Serve as onsite HR Contact for employees and as liaison between employees, COO and HR Consulting Group
• Manage the recruiting, on-boarding and separation processes and fulfill assigned responsibilities
• Control HR email inbox; respond to and distribute emails appropriately
• Collaborate with COO and HR Consulting Group to maintain and update the Employee Handbook, procedures and training materials for the recruiting, on-boarding and separation processes
• Chair an “Employee Morale” committee that will be responsible for organizing quarterly events and other incentives for staff
• Report overall pulse of employee morale/culture to COO
• Oversee employee personnel files
• Facilitate New Hire Orientation/Training
• Handle verbal and written correspondence as well as electronic correspondence on behalf of the COO
• Manage the daily operational and administrative functions of the COO office
• Manage travel schedule for COO and executive management as needed 
• Finalize travel/expense reports preparation
• Coordinate with the COO preparation and presentation materials
• Manage calendar and coordinate a variety of complex executive meetings
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Act as gatekeeper for the COO and act as direct liaison between COO and staff
• Manage hospitality for business guests of COO
• Coordinate and conduct online research as necessary
• Attend weekly JVMI Department Head meetings and manage meeting minutes